Overview of new MCA V3 Portal in Chennai, Tamil Nadu
In recent years, the Ease of Doing Business has gained special importance for businesses among the most developed economies of the world. Similarly, the position of India in terms of Ease of Doing business has changed drastically in past few years.
According to a study made by the World Bank, which studied countries based on Ease of doing business rankings, and gave weights based on certain parameters which are used to build EoDB ranking. Here a high EoDB signifies a more conducive environment for starting & running a business in any particular country. Among the 190 countries that were subject to the study made, India ranked 63rd position and is still improving. For the last three years in a row, India has maintained its position as top three among the top 10 improvers, with an improvement of 67 ranks.
In all these years, the Government has made innumerable efforts to improve business by launching various programs & incentives to encourage businesses to grow. In the year 2014, the Government of India launched its ambitious program of regulatory reforms intending to ease the process of doing business in India and create a more business-friendly environment. For instance, since the launch of the ‘Ease of Doing business ‘scheme the government has reduced as much as 25,000 compliances, which have been especially helpful for small-scale industries & start-ups. Accordingly, India came out to become one of the most attractive destinations not only for investments but also for doing business jumping from 142nd position in 2014 to 63rd (2019) in ‘The World Bank’s Ease of Doing Business Ranking in 2020.
Taking a further leap in its efforts, the Union Ministry of Corporate Affairs under the Government of India announced the upgradation of the MCA 21 V2 Portal to the MCA V3 portal on 26th June 2022, for LLP fillings, which will be rolled out with additional features from 31st August 2022, as part of its efforts to help businesses to manage their compliances better, and thus form a better system for corporate governance.
MCA V3 Portal in Tamil Nadu
Tamil Nadu is popularly known as the ‘Land of Temples.’ It consists of more than 33,000 ancient and historical temples that are certainly built collectively through the Dravidian style of architecture. The state is located in the southern part of the Indian Peninsula. 26th January is celebrated as the Formation Day of Tamil Nadu. Tamil Nadu is the 10th largest in terms of area and the 6th largest in terms of population. Tamil Nadu shares its boundaries with Puducherry (Indian union territory) in the east, Kerala in the west, and Karnataka and Andhra Pradesh in the North, and also shares an international maritime border with Sri Lanka. This state provides shelter to the Tamil people andthe Tamil language is one of the oldest and longest-existing classical languages in the world. Demographically, this Tamil language is majorly spoken in the state and is also the official language of the state. As per the 2011 census, around 88% of the population of Tamil Nadu is Hinduism.
Tamil Nadu has all flavors of the tourist attraction. This state is a historically privileged home of various ancient and medieval pilgrimage sites. It has gigantic mountains in the Western Ghats, exhilarating waterfalls, flourishing and dense vegetation, enchanting beaches, impressive monuments, several sacred temples imprinted on the sculptures with the blend of the Dravidian Architecture, fabulous wildlife, etc. Tamil Nadu has numerous scenic spots, elegant scenarios, rich cultural heritage spots with a touch of spiritual essence, and unaffected and impressive diversity. Tamil Nadu consists of 5 UNESCO (United Nations Educational, Scientific and Cultural Organization) world heritage sites they are Mamallapuram Monuments, Thanjavur Brihadeeswarar Temple, Gangaikonda Cholapuram Brihadeeswarar Temple, Darasuram Airavatheeswarar Temple, and Nilgiri Mountain Railway.
The climate of Tamil Nadu state has mostly witnessed monsoon fails and thereby, later on, leads to droughts-prone areas when the monsoon failed. Tamil Nadu state consists of a wide range of national parks, wildlife sanctuaries, and biosphere reserves such as – the Sathyamangalam Tiger Reserve (the largest elephant population in India), Gulf of Mannar Biosphere Reserve (specialized in seaweed seagrass, coral reefs, salt marshes, and mangrove forests), Agasthyamala Biosphere Reserve, Anamalai and Mudumalai National Park and many more. The wildlife sanctuaries and biosphere reservesaim to protect the natural habitat and provide a favorable ecosystem for the endangered species. As per the latest survey, India has a human development index of 0.619, in which the contribution of Tamil Nadu state is 0.736 which is the highest among all the states in the country. Tamil Nadu is among the most literate state in India with a literacy rate of 80.33 percent. In the Economy of Tamil Nadu, the contribution of the agriculture sector plays a crucial role. Tamil Nadu is the leading producer of agricultural products and Tamil Nadu is the fifth largest producer of rice in India.
Capital- Chennai
Top Business Ideas in Tamil Nadu
Vanakkam! If you are thinking to start a business in Tamil Nadu? It is the best place to start a business. Here are some of the amazing business ideas in Tamil Nadu. As we know that Tamilnadu is India’s sixth-largest state, it is located at the southernmost tip of the country. It has a rich cultural heritage and mouth-watering South Indian cuisine. The state also has a rich agriculture sector. The Tamil Nadu State exhibits high economic liveliness and with a high Human Development index (with a literacy rate of around 80%), a good infrastructure, highly attractivewhich is the best in Asia, and it is also India’s leading and innovative knowledge hub. This provides a golden opportunity for entrepreneurs and investors to work on unique ideas for their businesses. Let’s check out the top business ideas available in Tamil Nadu: –
Poultry farming business
Poultry farming is one of the most profitable and cost-effectivebusinesses in Tamil Nadu. If you are thinking to start a small-scale business in Tamil Nadu then this is the best niche to start. In spite of the poultry farming appears to be a lucrativebusiness, but still many people fail because of a devoid of proper enterprise knowledge and business idea. Hence to receive the high returns with less small-scale investment, first, it is been strongly recommended to have a fair and standard knowledge of poultry farming business setup before starting the business. Bakery business
In the past few years, it has been witnessed that there is a consistent increase in the demand for bakery products in Tamil Nadu. Starting with the Bakery business is one of the best business ideas at present in Tamil Nadu. If you do like enjoying the baking stuff and have proper knowledge in this field. Then you should start the business with very small capital investment and you can expand it over time by promoting it. You need to provide the best possible stuffto the customer. However, starting a bakery business is getting more popular these days. It is because it needs very less initial investment. If your Bakery products satisfy the customer then sooner or later your business going to generate enough income.
Startup Ecosystem in Tamil Nadu
The Tamil Nadu state has been at the front line of the economic development of our country. Entrepreneurship and technological advancement with innovation has provided the perfect platform for the state. Hence to boost the existing potential of the Tamil Nadu state, the state government has launched a unique startup policy in 2018. The main motto of this policy is to turn Tamil Nadu into a global innovation hub and the most tested and preferred spot for startups and business ideas. However, The policy is valid only for a period of 5 years from 2018 to 2023. The main purpose of the startup and innovation policy of Tamil Nadu is to provide an enabling atmosphere to the investors, and entrepreneurs for the startup in the state. The main objective of this policy is to partner with the different educational institutions and investors to promote the startup ecosystem. They also care to provide incentives and necessary resources to the startups with mentoring and investing guiding mechanisms. They also focus on reducing the existing tax burden on the startups. Apart from this, they have decided to foster the growth of at least 5000 startups in the state.
Introduction of the MCA V3 portal in Chennai, Tamil Nadu
The Ministry of Corporate Affairs announced the latest portal MCA V3 on 26.04.2022 which was primarily focused on offering LLP-related services in the beginning and to be later shifted for Company related services when notified. As per the latest notifications on the MCA portal in Chennai, Tamil Nadu, the MCA V3 portal will be released on 31st Aug 2022 from 12:00 AM onwards.
Login & Registration in Chennai, Tamil Nadu
It is to be noted that the users who are pre-registered in the MCA21 V2 shall not be required to re-register themselves or any business organization. In case, the user tries to re-register despite registration on the MCA V2 portal, the system will auto-detect the email id given as a duplicate id.
However, where the user creates a user id with a new email id that was not in the MCA21 V2 portal, he will be able to create a new user id.
Login as a New User on the MCA V3 portal in Chennai, Tamil Nadu– New User refers to a person who does not possess an existing user account in the pre-existing MCA 21 V2 portal. Thus, a ‘New User’ will be undertaking registration afresh on the MCA portal. If the user is new to the MCA 21 system in Chennai, Tamil Nadu, he could register himself as either a ‘Registered User’ or ‘Business user’.
Steps of Registration in Chennai, Tamil Nadu
- Firstly go to the MCA portal by logging in (mca.gov.in) and click ‘Sign Up’ and further ‘Register’.
- After Clicking on the Register button will take you to the Registration page.
- Choose the preferred User category & user role as required.
- Fill in the prescribed details such as Name, Address, details of Communication, etc.
- Create a user id and a strong password with a hint question & answer for password recovery and click ‘Create my profile.
- Now you can log in using your credentials after you receive confirmation through an e-mail / SMS on successful registration
Professional User Login in Chennai, Tamil Nadu
i. Please select ‘Business User’ under User Category and select ‘Professional’ as User Role. PAN is mandatory for Professional Users.
ii. Provide First Name, Middle Name & Last Name as in PAN database Date of Birth should match with PAN database.
iii. Fill in details related to address along with pin code and details of communication.
iv. Now, create a strong password for login purposes along with a hint question & answer for remembering the password.
v. Lastly, you will be required to select whether, you wish to avail of SMS alert services for new updates on form filling, accounts details related updates, MCA updates, etc.
vi. Finally, click, create my account.
Director/Designated Partner User Registration in Chennai, Tamil Nadu
i. For the purposes of registration of Director or Designated Partner on the MCA V3 portal in Chennai, Tamil Nadu, it is not necessary to submit PAN details, instead, DIN/DPIN must be mentioned compulsorily.
Click Director/Designated Partner under User type on the registration page.
ii. Fill in details such as First Name, Middle Name & Last Name in the CAPITAL LETTERS of the applicant director, which should match with the name registered in the MCA database.
iii. Details of communication such as the mobile number and email address of the applicant director will be the pre-filled (non-editable) basis from the MCA database for Directors/DP.
iv. Please provide a Password and Hint Question and Answer. Hint Question will be helpful when the User forgets the Password and applies for Password recovery.
v. Finally, click ‘Create My Account to complete the process.
Information to be provided for the purposes of Registration in Chennai, Tamil Nadu
Under MCA 21 V3 portal in Chennai, Tamil Nadu, the user will be required to hold the following information/documents which will vary slightly depending on the type of the user. While some information is generic and needed to be fulfilled by every type of user, there are certain requirements for certain users, a few of which have been provided below-
- Details of Communication i.e. Email Address/Contact Number/Registered business address in case of Business users.
- While PAN is non-mandatory for registered users but compulsory for business users.
- It shall be compulsory for the users to provide CIN /LLPIN /FLLPIN / FCRN details by Company/LLP User.
- Director/Designated Partner must submit their DIN / DPIN
- Only general information is required from the Manager/Secretary/Authorized Representative of a business organization.
- Only general information is required from Officer in Default.
- Every professional user must submit his/her Professional Membership Number with Professional Institute respectively.
Types of Users under the MCA V3 Portal in Chennai, Tamil Nadu
Registered Users in Chennai, Tamil Nadu– Registered users comprise any individuals. Registered users comprise individuals with access to the basic services of the MCA portal such as e-books, e-consultation, Master Data Services, View Public Document services, and filing of complaints.
Business Users in Chennai, Tamil Nadu–A business user can be any of the following and they can access and file all the forms. Though there are no changes in the naming of the Business users between MCA 21V2 and MCA V3, the name of ‘Practicing Professional’ in the MCA V2 portal has been changed to “Professional User” in V3. Following are the sub-types of business users-
i. Master Role for any company/LLP. This user account will have access to all MCA FO services concerning the respective Company/LLP. This user can also authorize the Manager/Secretary/officer in default/ Authorised Representative to act on its behalf. Additionally, all the primary services available to the registered user will be available to such users.
ii. Director/Designated Partner– Any individual who is appointed as a Director in a company or a designated partner in an LLP. These users would be allowed for the following functionalities-
- Access to all primary services as are available to a registered user.
- Access to all MCA FO services (including e-filing services and e-adjudication services) in relation to the company/LLP where they are currently appointed
- Right to authorize Manager/Secretary/officer in default/Authorised Representative to access MCA FO services (e-filing and e-adjudication services) on behalf of the company/LLP
iii. Professional Users-This category comprises professionals which are Company Secretary, Chartered Accountants, or Cost Accountants. They will be able to access all MCA FO services for any company/LLP. Professional users will not be required to obtain any authorization from the company/LLP. Similar to other business users, professional users shall also be allowed access to basic services as any registered user.
iv. Manager/Secretary/Authorized representative-These users will have access to all MCA FO services (including e-filing services and e-consultation services), in relation to the company/LLP wherein they have been authorized to perform such services. Additionally, all the primary services available to the registered user will be available to such users.
v. Officer-in-default-Section 2(60) of the Companies Act, 2013 defines officer in default. The officer-in-default will have rights similar to a Manager/Secretary/Authorized representative once authorized in this regard. In addition, they would also be able to view/reply to notices linked with their PAN (under the e-adjudication module) irrespective of their association with the company/LLP.
vi. Nodal Officer-IEPF-These include the Director or Chief Financial Officer or Company Secretary of the company, who are appointed for the purposes of verification of claims and coordination with the Investor Education and Protection Fund Authority. Additionally, all the primary services available to the registered user will be available to such users.
vii. Deputy Nodal Officer-IEPF- A company may appoint one or more Officers as Deputy Nodal Officers to assist the Nodal Officer for the purposes of verification of claim and coordination with the Investor Education and Protection Fund Authority. Additionally, all the primary services available to the registered user will be available to such users.
viii. Professional Staff Member-Professional Staff Member refers to any person who is with or on behalf of a Professional of ICSI/ICAI/ICWAI as a staff. Such members will also include-
- Trainees Of The Professional Firms
- Non-Professional Members of Professional Firms etc.
Changes in the Company Forms in Chennai, Tamil Nadu
In our continuous endeavor to serve better, the Ministry of Corporate Affairs is launching the first set of Company Forms on the MCA21 V3 portal. From 31st August 2022 onwards, the list of nine company forms mentioned below will be rolled out under the MCA V3 portal with proposed enhancements. The list includes-
| Form Name | Purpose | Proposed Changes under the MCA V3 portal |
| CHG-1 | Application for the purpose of registration of creation/ modification of charge except those created with respect to debentures including particulars regarding modification of charge by an asset reconstruction company.
|
The form has been made web-based.
Particulars of all joint charge holders’ attachments have been removed and information is captured in a machine-readable format.
System-based email filling by the charge holder in cases where the form is not signed by the company or its authorized representative.
Authorization by IRP/RP/liquidator in case of a company undergoing liquidation & Corporate Insolvency resolution process (CIRP).
New charge asset types have been added to the list.
Certain other miscellaneous improvements repositioning of fields, changes related to the declaration, etc. |
| CHG-4 | Details related to the satisfaction of charges to ROC. | The form has been made web-based.
‘Letter of the charge holder stating that the amount has been satisfied’ as an attachment has been removed.
Authorization by IRP/RP/liquidator in case of a company undergoing liquidation. |
| CHG-6 |
Intimation to RoC regarding the appointment or cessation of receiver/manager of charge. |
The form has been made web-based.
Requirement related to attachments has been Removed and instead, information will be captured in machine-readable format (under fields no. 9(a) and 9(b).
Certain other miscellaneous improvements repositioning of fields, changes related to the declaration, etc. |
| CHG-8 | Application to Central Government requesting an extension of the period for filling details of registration of satisfaction of a charge
Or For the purpose of rectifying or omission or any misstatement related to any particular in relation to creation/ modification/ satisfaction of charge) |
The form has been made web-based.
Letter of authorization (in case of Authorised Representative of a foreign company) attachment has been removed since form can be filed only by Authorised Representative with no need to attach a letter of authorization for the same.
‘Copy of resolution of the Board as an attachment has been removed and declaration is added. |
| CHG-9 | Application for intimation to RoC regarding creation or modification of charge for debentures or any rectification of particulars filed with respect to creation or modification of charge for debentures | The form has been made web-based.
The requirement of the order of the Central Government for the rectification of Charges as attachments has been removed.
System-based email filling by the charge holder in cases where the form is not signed by the company or its authorized representative.
New charge asset types have been added.
Certain other miscellaneous improvements repositioning of fields, changes related to the declaration, etc. |
| DIR3-KYC | KYC of Directors | The form has been made web-based.
Extra data field included containing the jurisdictional police station within the address column.
Certain other miscellaneous improvements repositioning of fields, changes related to the declaration, etc. |
| DIR-3 KYC web | Verify Director’s KYC Details) | Certain other miscellaneous improvements repositioning of fields, changes related to the declaration, etc. |
| DPT-3 | Return of deposits | The form has been made web-based.
The processing type changed to STP where the form is being filled for any of the following purposes- · Details of dealings by a company that do not qualify the definition of deposits as per rule 2(1)(c) of the Companies (Acceptance of Deposit) Rules, 2014” or
· Onetime Return for disclosure of particulars of the outstanding loans/money received by a company but not considered as Deposits.
Requirement of attachments like Auditor’s certificate’ and ‘Details of liquid assets’ have been replaced by a declaration by the auditor along with membership number and DSC.
Requirement for Copy of instrument creating charge’ has been replaced by the SRN of CHG-1/CHG-9
Extra data fields to capture the aging of money/loans by a company that is not Considered deposits have been added.
Additional requirement related to the ‘Service Request Number of General form’, where wherein DPT-1 has been filed is included in the form.
Standardized excel sheet format for List of depositors’ has been added.
Certain other miscellaneous improvements repositioning of fields, changes related to the declaration, etc. |
| DPT-4 | Statement regarding deposits existing on the
commencement of the Act) |
The form has been made web-based.
Certain other miscellaneous improvements repositioning of fields, changes related to the declaration, etc. |
Associate DSC in Chennai, Tamil Nadu
Associating the DSC is a process by which a DSC (or a unique signature) is mapped to a user id. It is required to fill out forms & submitted them online rather than submitting them in physical mode.
Pre-Requisites for Associate DSC in Chennai, Tamil Nadu
- You can associate your DSC only as a Business user in MCA V3.
- Download and run emsigner
- Download and run embridge
- Change PIN of the DSC (for first time association under this service)
- The latest version of emBridge should be installed in the user’s system for DSC to work and embridge Client should be running in the background.
- The DSC user must be either of Class 2 or higher Class for Associate DSC Service
The process to Associate DSC in Chennai, Tamil Nadu
- Log on to the MCA21 portal and login through credentials.
- Click MCA services, go to FO LLP/COMPANY services and then select Associate DSC. Following this, a pop-up screen will appear.
- The first dropdown will contain the DSC token options, while the second dropdown will auto-populate the name of the DSC holder.
- In the third field, the user will be required to feed the latest PIN/ Password of the DSC.
- Please select the Proxy key token appearing as the first option in the dropdown. In case there is more than one token key inserted at one time, please select the required token.
- The name of the person will appear in the second dropdown to see if the correct token is selected or not.
- Verify the same and a message will appear on the screen which will confirm the association of DSC with PAN & DIN.
Difference between MCA V2 vs MCAV3 in Chennai, Tamil Nadu
- In the MCA21 V2 in Chennai, Tamil Nadu, forms are required to be filled and uploaded in the portal while in V3 the forms are to be filled & submitted online. It affords the user convenience to save a partially filled form & file it later as per user choice.
- Under MCA V2 in Chennai, Tamil Nadu, there was only a My Workspace that contained a list of MCA notices & circulars issued by them. On the other hand, the latest V3 version contains a personalized “My Application” feature that allows the user to view all the forms filled, their status & reports to the date along with any form pending for DSC upload, under processing, pay fees, etc.
- Under the V2 portal in Chennai, Tamil Nadu, the login happens through the user id, whereas under the V3 portal the login is through the email id.
- When a business user logs in to the MCA system, an OTP will be sent to your mobile and email address to ensure the authenticity of the user.
Who can upgrade to Business User in Chennai, Tamil Nadu?
Any Registered User on the MCA V3 portal could upgrade himself to a Business User. For which he will have to choose any of the suitable categories during the process of registering/upgrading-
- Company/LLP
- Director/Designated Partner
- Manager/Secretary/Authorized Representative
- Officer in Default
- Professional
Once the user does log in using his credentials, he could update his profile under the Profile Update section which can be accessed through the selection of the ‘Profile Update’ option.
Things to be kept in Mind about MCA V3 Portal in Chennai, Tamil Nadu
i. It is to be noted by the users during registration in Chennai, Tamil Nadu-
- First Name, Middle Name, and Last name should be matched with the PAN records.
- In the case of Directors/ Designated Partners registration, it is mandatory to mention the DIN number while PAN is optional.
- When a registered user upgrades himself as a business user, the system authenticates the username and Date of Birth as per the user’s PAN details as per the PAN database. Thus, the user should ensure the details match with the PAN database.
ii. In the interest of the stakeholders, it is to be noted that the upcoming launch of nine company forms in the MCA V3 portal, and LLPV3 portal will not be available from 27th Aug (midnight) to 28th Aug (11:59 PM), while MCAV2 Portal for company filing will remain available.
iii. The stakeholders shall also be required to log in to the new MCA V3 portal with their existing MCA V2 user ID and password and then upgrade themselves as Business user. On upgradation, the email id of the pre-existing MCA V2 account will automatically become the login ID for V3 and the password will stay the same but could be changed if required.
To ensure better implementation of the new company forms on the MCA 21 V3 portal Chennai, Tamil Nadu, it is to be noted that-
- For the above mentioned nine company forms, the e-filling has been disabled from 15th Aug 2022 onwards.
- Stakeholders have been advised to ensure that there are no service request numbers in Pending payment and Resubmission status on V2 Portal.
- Offline payments for the above-mentioned nine forms through the Pay later option in the V2 portal have been disabled from 07th Aug 2022. However, payments could be made online mode (Credit/Debit Card and Net Banking).
Conclusion of MCA V3 Portal in Chennai, Tamil Nadu
Therefore, the MCA V3 portal in Chennai, Tamil Nadu is a commendable effort on the part of the Government that will help businesses to manage their business compliances, view the status of their fillings & adequately track their records. Professionals who already have a long list of compliances to manage & track will be able to save their time & energy with the help of the new MCAV3 portal. This step will definitely take India a notch higher in the Ease of Doing Business world ranking and serve as a huge motivation for entrepreneurs in the country.
